GH
01
GitHub stores the website
GitHub holds the master copy of the webpage, including the HTML, styling, JavaScript and the interview prompt.
- Provides full version history
- Makes updates easy to track
- Allows earlier versions to be restored
Purpose
What the system was designed to achieve
The objective was to create a consistent way for every staff member to document how they actually perform their work, identify friction points and suggest improvements, without requiring a manager to manually interview each person.
Workflow A · Build and update
I update one file — the website updates itself
The technical side is intentionally simple. I edit the HTML file, upload the new version to GitHub, and Cloudflare detects the change and republishes the live website automatically.
1
Edit HTMLI make the required change→
2
Upload to GitHubThe master version is updatedAUTOMATIC→
3
Cloudflare republishesThe live site updates→
4
Staff see the new versionNo reinstall or manual rolloutThe practical result
I maintain one central webpage. There is no need to update individual computers, send replacement files to staff or manage a traditional web server.
I maintain one central webpage. There is no need to update individual computers, send replacement files to staff or manage a traditional web server.
Workflow B · Staff process
From staff knowledge to a management-ready report
Once the page is live, the employee follows one guided path from instructions to interview, report generation and secure submission.
The simple picture
Two connected workflows
There are really only two things happening: I maintain and publish the website, then staff use that website to complete and submit their process maps.
CF
02
Cloudflare publishes the website
Cloudflare Pages connects directly to GitHub and automatically hosts the latest version of the site.
- No dedicated web server required
- Fast, secure and low maintenance
- Updates deploy automatically after GitHub changes
WEB
03
The webpage guides staff
The website acts as the front door to the process. It explains what to do and keeps the workflow simple.
- Step-by-step instructions
- Copy Prompt button
- Link to VORSI
- Submission button for the finished report
AI
04
VORSI conducts the interview
After the employee pastes the prompt into VORSI, the AI interviews them one question at a time and converts their answers into a structured process map.
- Captures real work practices
- Identifies delays and workarounds
- Records improvement opportunities
- Produces a consistent report format
HTML
05
The output is a self-contained HTML report
Each completed interview becomes a polished HTML file that opens in any modern web browser.
- Searchable and printable
- No specialist software required
- Consistent naming and presentation
- Easy for management to review
GF
06
Google Forms collects submissions
Staff upload the completed HTML report through a simple Google Form after signing in.
- One secure submission point
- Automatic timestamping
- Staff cannot browse other submissions
- No need to email files manually
GD
07
Google Drive stores the reports
Google Forms automatically saves all uploaded files into a central Google Drive location.
- Creates a single source of truth
- Keeps reports organised and retrievable
- Supports management review and future analysis
Employee journey
What staff experience from beginning to end
EmployeeStarts the process
→
WebsiteInstructions and prompt
→
VORSIRuns the interview
→
HTML reportDownloaded by staff
Google FormFile uploaded securely
→
Google DriveCentral storage
→
ManagementReviews process maps
Why this model works
Simple for staff, robust behind the scenes
Key advantages
✓
Modular
Each platform has one clear job and can be improved independently.
Each platform has one clear job and can be improved independently.
✓
Low maintenance
No custom server infrastructure or complex software stack to manage.
No custom server infrastructure or complex software stack to manage.
✓
Consistent
Every staff member receives the same interview structure and report format.
Every staff member receives the same interview structure and report format.
✓
Scalable
The same process works for a small pilot or the entire organisation.
The same process works for a small pilot or the entire organisation.
✓
Traceable
Website changes are versioned and form submissions are timestamped.
Website changes are versioned and form submissions are timestamped.
✓
Practical
Uses existing, familiar cloud services rather than bespoke software.
Uses existing, familiar cloud services rather than bespoke software.
“The website does not try to do everything itself. It coordinates the right tool for each stage of the process.”
That is what makes the solution lightweight, reliable and easy to maintain.Outcome
A repeatable process-mapping system
The final result is a complete workflow that guides employees, uses AI to capture detailed operational knowledge, generates standardised reports and stores them centrally for review. It turns individual staff knowledge into a structured business asset.